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Integrated Lodging Program

In 2015, the Department of Defense launched a new Integrated Lodging Program that includes preferred commercial lodging providers and integrates the ability to book government and privatized (Public-Private Venture) lodging properties through the Defense Travel System (DTS).

Section 642 of the FY21 National Defense Authorization Act (NDAA) made permanent the pilot authority granted in section 914 of the FY15 NDAA, which authorized the Secretary of Defense to institute a government lodging program. That authority allows the Secretary of Defense to require both DoD civilian employees and members to stay in government (DoD Lodging), privatized or DoD Preferred commercial lodging while on official travel.

The DoD Integrated Lodging Program affords an excellent opportunity to not only leverage the Department's collective purchasing power, but also incorporate program enhancements that ensure a certain level of "duty of care" for its travelers. The Integrated Lodging Program:

  • Enables travelers to use DTS to find trusted lodging providers (government, privatized, and preferred commercial).

  • Ensures travelers are staying in quality lodging facilities that are close to TDY locations; are protected from certain fees; and provide amenities at no additional cost with room rates below the established government per diem rates.

  • Enhances traveler care and satisfaction; provide greater traveler security; reduce lodging spend per night; and improve program management and data collection.

Supporting Travel Policy

The Joint Travel Regulations (JTR) (par. 020303)) requires travelers (Service members and civilians) TDY to an Integrated Lodging Program site to use government (DoD) lodging, privatized lodging or DoD Preferred commercial lodging before other lodging options.

  • If TDY to a military installation at an Integrated Lodging Program site, travelers areĀ first directed to use government (DoD) lodging, if available, then privatized lodging.

  • If TDY to a program site city or metro area, travelers are directed to first use DoD Preferred commercial lodging before booking other commercial lodging options.

If DoD, privatized, or DoD P referred commercial lodging are available and a traveler chooses to stay in other commercial lodging, reimbursement is limited to the amount the Government would have paid if directed lodging was used.

Not all locations have DoD, privatized, and DoD Preferred commercial lodging facilities available in DTS. DoD civilians are not required to use DoD lodging facilities until available in DTS or when TDY to U.S. military installations at non Integrated Lodging Program locations. Service members must check DoD lodging availability when TDY to any U.S. military installation, regardless of if it is available in DTS. To determine if DoD lodging facilities are available at a program site, see the Official ILP Site Listing.

Travelers with access to DTS are required to make lodging arrangements through DTS and should only contact their Travel Management Company to make privatized and commercial lodging reservations when DTS is not available.    

Using DTS to Book Lodging

DTS displays lodging options in a directed format that guides travelers to directed lodging before displaying other lodging options.  The system automatically includes a certificate of non-availability number in the authorization when DoD lodging is not available. When TDY to an Integrated Lodging Program site, DTS will limit lodging reimbursement when travelers decline available directed lodging (DoD, privatized, or DoD Preferred commercial lodging) when TDY to a program site.  

For those TDY to non-ILP military installation, DTS will display DoD lodging facilities when available first. Service members (when TDY to a military installation) are required to first use government quarters. At this time, this policy does not apply to civilians TDY to a non-ILP site; however, civilians are encouraged to use government quarters when available.

To learn more about the DTS functionality that supports the Integrated Lodging Program, refer to the DoD Integrated Lodging Program Guide.


     
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