DEPARTMENT OF DEFENSE BUS PROGRAM - CARRIER APPLICATION

Department Of Defense (DoD) Bus Program - Carrier Application

The DoD Bus Program ensures that commercial bus, van, and limousine companies transport DoD personnel safely and meet DoD standards of service. To participate, you must submit all three parts of this application for approval by the Defense Travel Management Office (DTMO).

How to Apply

Carriers wishing to participate in the DoD Bus Program must complete an online application and provide all required supplemental documentation. The application will be processed when all portions of the application are received.

1. Review Eligibility: Confirm you meet all preliminary requirements in Part I.

2. Complete the Online Application: Fill out Parts I and II online.

3. Submit Supplemental Documents: Submit any requested documents (including Part III and the Signature Page).

4. DTMO will process your application as soon as they receive all parts.

Part I – Preliminary DoD Bus Program Requirements

Per the DoD Bus Program Agreement #5, Carriers must meet all of the following requirements before submitting an application.
If you pass this initial questionnaire, the system will grant you access to Part II of the application.

a)	GOPAX Account: Register for a GOPAX account. (Only your representative agent needs an account if you use one.) Review the GOPAX Account Instructions to get started. Instructions for Creating a GOPAX account.
b)	Federal Motor Carrier Safety Administration (FMCSA) New Entrant Safety Assurance Program. Graduate from the Federal Motor Carrier Safety Administration (FMCSA) New Entrant Safety Assurance Program. The program exempts (grandfathers) carriers established before this program started. Refer to Title 49 CFR, Part 385 and https://ai.fmcsa.dot.gov/NewEntrant/home.aspx and the FMCSA New Entrant Home for details.
c)	Federal Motor Carrier Safety Administration (FMCSA) Carrier Safety Rating. A carrier must hold a "Satisfactory" Safety Rating from FMCSA. (See Part III, 10)
d)	Interstate Carrier. Carriers must have an “Active” and “Authorized For Passengers” interstate operating authority registration. (See Part III, 11).
e)	Standard Carrier Alpha Code (SCAC). Carrier must have an active SCAC assigned by the National Motor Freight Traffic Association, Inc. (NMFTA). You can obtain one on the NMFTA Websiteat http://www.nmfta.org/. (See Part III, 23).
f)	Carrier’s Contact Information. Provide contact details for your dispatch and booking staff. You must set up a permanent, shared email address that remains constant despite staff changes (see Part III, Section 2).
g)	System for Award Management (SAM). Carrier must have an active registration in System of Award Management, at https://www.sam.gov/SAM/ in order to be paid by the Government. Annual verification is required. (See Part III, 29). Allow 10-14 business days for activation.

Part II – Carrier Information

Provide all required carrier identifying and contact information, SCAC, DOT number, and FMCSA graduation date (if not grandfathered).

Part III – Service Contract Act (SCA) Wage Determinations

Acknowledge the reading and understanding of wage determination requirements.

Part IV – Supplemental Documentation

Once you have completed the online portion of the application Parts I and II, you will receive an email with instructions for submitting additional supplemental documentation. Additional documentation includes:

Inventory Equipment Listing. An inventory listing of equipment offered for transporting DoD personnel in Appendix 5. All equipment must be less than 20 years old. Please annotate any handicap accessible equipment in the inventory.
Signature Page. Sign DoD Bus Agreement signature page linked to the application form.

Next Steps

Once DTMO approves your application, they will email you to confirm your status as an approved carrier. To remain in the program, you must comply with all terms in the DoD Bus Program Agreement #5, including:

a) Security & Emergency Plan: Maintain a written security and emergency plan and provide it to the DTMO upon request (per Part III, Section 24). (See DoD Bus Agreement, Part III, 24)

b) Equipment Inventory (Appendix 5): Submit an inventory of all vehicles used to transport DoD personnel. Ensure all vehicles are less than 20 years old and clearly annotate any handicap-accessible equipment. You must update this list by October 1st each year and submit monthly additions or deletions to DTMO.

c) Safety Compliance: Comply with all federal, state, and Commercial Vehicle Safety Alliance (CVSA) safety regulations. The DTMO or authorized safety officials will conduct unscheduled inspections to verify your ongoing compliance.

If you have questions about the DoD Bus Program, please send an email to dodhra.mc-alex.dtmo.mbx.military-bus-program@mail.mil

*Participating carriers must comply with all Federal, U.S. Department of Transportation FMCSR, Commercial Vehicle Safety Alliance (CVSA) and state regulations, directives, orders, rules and standards which may affect safety. Carriers will be subject to unscheduled safety inspections to monitor continued compliance.

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