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Contact Card Template
This Travel Assistance template may be used to provide contact information for the organization's help desk, DTA, transportation office, and CTO. A DTA should enter the information on the template, then print for travelers to carry while on official travel.
Reference Materials DTA, LDTA, ODTA DTS Defense Travel Administrator
DTA Contact Card
This Travel Assistance template may be used to provide contact information for the organization's help desk, DTA, transportation office, and CTO. A DTA should enter the information on the template, then print for travelers to carry while on official travel.
Reference Materials DTA, LDTA, ODTA DTS Defense Travel Administrator
Distance Learning Course Synopsis
eLearning Distance Learning AO, APC, BDTA, CBA-S, Clerk, CO, CPM, CTO, DMM, DTA, FDTA, Instructor, LDTA, NDEA, ODTA, QAE, RO, TO, Traveler
Enterprise Web Training System (EWTS) Click here to go to Travel Explorer (TraX)
EWTS is software which simulates the production version of DTS. Many DoD sites use EWTS to conduct DTS training because it permits practice drills with no consequences for user mistakes. This course is most appropriate for DTS trainers, DTA's who support DTS users and Travel Certificate Program DTA (TCP-DTA) candidates who are required to use EWTS for a practical exercise. The emphasis is on management of the PKI certificates which must be used to launch EWTS. Specifically instructors discuss hardware requirements for PKI certificates, plus how to order and maintain PKI certificates. How to use EWTS for training is also reviewed.
eLearning Distance Learning DTA, Instructor, LDTA EWTS Defense Travel Administrator, Instructor Curriculum
Enterprise Web Training System (EWTS)
EWTS is an environment that mirrors the production version of DTS. Many DoD sites use EWTS to conduct DTS training because it simulates a live experience with no consequences for user mistakes. Travelers, Authorizing Officials, and Defense Travel Administrators may access EWTS for practice via the Internet to learn their respective DTS tasks. Trainers typically use EWTS to set up practice drills that simulate organization specific situations and fundamental DTS tasks such as creating authorizations, and vouchers, as well as reviewing and approving documents. This course is most appropriate for trainers as it covers key terms and hardware requirements with an emphasis on how to request and install Public Key Infrastructure certificates. Certificate management at a training facility is also discussed. This material may be customized to meet component training requirements.
Instructor Resources Distance Learning DTA, Instructor, LDTA, ODTA DTS Defense Travel Administrator, Instructor Curriculum
JTR Module A Click here to go to Travel Explorer (TraX)
Module A covers the JTR Introduction, Chapter 1: General Policy and Chapter 2: Standard Travel and Transportation Allowances. Instructors will review general administrative information about the JTR and official travel, but the bulk of the class aims to clarify the allowances most travelers receive when they undertake official travel. All DTMO Distance Learning courses are delivered with live Instructors using Defense Connect Online and VoIP (Voice Over Internet Protocol).
eLearning Distance Learning AO, Instructor, LDTA, RO DTS Programs and Policies
JTR Module B Click here to go to Travel Explorer (TraX)
This is the second module in a series of distance learning classes that review the content of the rewritten Joint Travel Regulations (JTR). Module B covers focuses on JTR, Chapter 3: TDY Travel. This module explains how TDY travel and transportation allowances differ from the standards introduced in Chapter 2 depending on the reason for travel. Since Chapter 3 covers some 80 trip types, Module B focuses on helping you understand how to interpret the average trip type entry. It also provides key information about the most frequently used travel types. Understanding your allowances whenever you travel for DoD can help cut Component travel costs and reduce document processing errors. All DTMO Distance Learning courses are delivered with live Instructors using Defense Connect Online and VoIP (Voice Over Internet Protocol).
eLearning Distance Learning AO, Instructor, LDTA, RO DTS Programs and Policies
Travel Policy Compliance Tool Administration
This resource set includes an Instructor Guide and supporting PowerPoint slides for a DTA/Instructor to use in a Distance Learning format. This material covers basic instructions for use of the Travel Policy Compliance Tool, an automated software that reviews DTS vouchers for items contrary to DoD travel policy. The material is specifically for use by Compliance Tool Administrators (CTAs), as they are responsible for sustaining the tool within their organization. This curriculum covers basic Tool functions, as well as how to generate reports, grant access to other users, and assist travelers and AOs with vouchers containing errors
Instructor Resources Distance Learning CTA, DTA, Instructor, LDTA Travel Policy Compliance Instructor Curriculum
Travel Policy Compliance Tool Administration Click here to go to Travel Explorer (TraX)
This class provides basic instructions for use of the Travel Policy Compliance Tool; an automated software that reviews DTS vouchers for items contrary to DoD travel policy. The class is most appropriate for Travel Policy Compliance Tool Administrators (CTAs). The class covers basic Tool functions, as well as how to generate reports, grant access to other users, and assist travelers and AOs with vouchers containing errors.
eLearning Distance Learning CTA, DTA, LDTA Travel Policy Compliance Programs and Policies
AO GUIDE: Desktop Guide for Authorizing Officials and Certifying Officers
This guide provides basic information to AOs and COs on their official roles, explaining the various tasks they must complete (such as approving and certifying documents in DTS) in a step-by-step format. The guide serves as an introduction to novice officials/officers and a refresher document for experienced personnel.
Reference Materials Guide AO, DTA DTS Authorizing / Reviewing Official, Defense Travel Administrator
Compliance Tool User Guide
This guide provides detailed information to the Compliance Tool Administrator (CTA) on how to use the Travel Policy Compliance Tool, including how to work Travel Policy Compliance Tool records, how to resolve common troubleshooting situations, and how to grant access to other CTAs. This guide also provides robust descriptions of each Travel Policy Compliance Tool query.
Reference Materials Guide CTA, DTA, LDTA Travel Policy Compliance Programs and Policies
Credit Balance Refund Tutorial
Tutorial on how cardholders can request credit balance refunds.
Reference Materials Guide APC, TO, Traveler Government Travel Charge Card
Desktop Guide for Authorizing Officials and Certifying Officers
This guide provides basic information to AOs and COs on their official roles, explaining the various tasks they must complete (such as approving and certifying documents in DTS) in a step-by-step format. The guide serves as an introduction to novice officials/officers and a refresher document for experienced personnel.
Reference Materials Guide AO, CO Certifying Officers Legislation (COL) Authorizing / Reviewing Official, Defense Travel Administrator
DoD Integrated Lodging Program Pilot Guide
This manual provides background information on the DoD Integrated Lodging Program (ILP) pilot, which affects all DoD travelers - civilian employees and uniformed members alike. The Guide informs you about pilot locations, lodging types, and program benefits, and details the many changes that were made to both the DoD travel regulations and the Defense Travel System (DTS) to implement the ILP pilot.
Reference Materials Guide AO, Clerk, CO, NDEA, RO, Traveler DTS
DoD Travel: CCMS User Guide
This CitiDirect Card Management (CCMS) User Guide provides detailed step-by-step instructions for functions used by AOPCs. The functions you have access to are based on your role and entitlements. You may not have entitlements for all the functions described in this User Guide. This training is available through the Citi Commercial Cards website in CLASS.
Reference Materials Guide APC, CPM Government Travel Charge Card Programs and Policies
DoD Travel: CCRS – Standard Reporting Package User Guide
This is the User Guide for the CCRS Standard Reporting Package, a predefined set of reports. This training is available through the Citi Commercial Cards website in CLASS.
Reference Materials Guide APC, CPM Government Travel Charge Card Trainer Toolkit
DoD Travel: CCRS Quick Start Guide
The Citibank Custom Reporting System (CCRS) Quick Start Guide provides an overview of the tool, including basic navigation, and provides the steps required to run a standard report template, edit a report in Report Viewer, export a report, add/view a report in the History List, subscribe to a report, and save a report template. This training is available through the Citi Commercial Cards website in CLASS.
Reference Materials Guide APC, CPM Government Travel Charge Card Programs and Policies
DoD Travel: CitiManager – Online Application Quick Start Guide for APCs
This Quick Start Guide for Program Administrators provides an overview of workflows and step-by-step instructions for setting passcodes, updating the Supervisor List, viewing application and maintenance requests and initiating new account applications. This training is available through the Citi Commercial Cards website in CLASS.
Reference Materials Guide APC, CPM Government Travel Charge Card Programs and Policies
DoD Travel: CitiManager – Online Application Quick Start Guide for Cardholders
This Quick Start Guide provides cardholders with step-by-instructions for applying for a card using an invitation passcode and viewing an application or maintenance request. This training is available through the Citi Commercial Cards website in CLASS. For Cardholders, the training is available via CitiManager the Resources/Links module.
Reference Materials Guide APC, CPM, Traveler Government Travel Charge Card Programs and Policies
DoD Travel: CitiManager - Online Maintenance Quick Start Guide for APCs
This Quick Start Guide for APCs provides step-by-step instructions for performing account maintenance and updating a user. available through the Citi Commercial Cards website in CLASS.
Reference Materials Guide APC, CPM Government Travel Charge Card Programs and Policies
DoD Travel: CitiManager Mobile – User Guide – Cardholders
CitiManager Mobile can be used by Cardholders to view statements, new activity, and account balances from their mobile device. This User Guide provides detailed step-by-step instructions for Cardholders. The functions you have access to are based on your role and entitlements. You may not have entitlements for all the functions described in this User Guide. For Cardholders, the training is available via CitiManager the Resources/Links module.
Reference Materials Guide APC, CPM, Traveler Government Travel Charge Card Programs and Policies
DoD Travel: CitiManager One-time Passcode Job Aid
This job aid describes the steps necessary to enter a one-time passcode when prompted. This training is available through the Citi Commercial Cards website in CLASS.
Reference Materials Guide APC, CPM Government Travel Charge Card Programs and Policies
DoD Travel: CitiManager Quick Start user Guide – APCs
This CitiManager Quick Start User Guide for Program Administrators provides step-by-step instructions and screen shots for the functions most used by APCs. This guide includes topics for self-registering, logging in to the CitiManager Site, viewing statements and unbilled transactions, performing account maintenance, resetting passwords, merging usernames, retrieving forgotten username and resetting passwords. This training is available through the Citi Commercial Cards website in CLASS.
Reference Materials Guide APC, CPM Government Travel Charge Card Programs and Policies
DoD Travel: CitiManager Quick Start User Guide – Cardholders
The CitiManager Quick Start User Guide for Cardholders provides step-by-step instructions and screen shots for the functions most used by Cardholders. This guide includes topics for self-registering, logging in to the CitiManager Site, resetting forgotten password, retrieving forgotten username, viewing statements and printing statements, viewing unbilled transactions, updating user profile and preferences, and setting alerts. This training is available through the Citi Commercial Cards website in CLASS For Cardholders, the training is available via CitiManager the Resources/Links module.
Reference Materials Guide APC, CPM, Traveler Government Travel Charge Card Programs and Policies
DoD Travel: CitiManager User Guide – Cardholder
The CitiManager User Guide provides detailed step-by-step instructions for CitiManager functions used by Cardholders. The functions Cardholders have access to are based on their role and entitlements. Cardholders may not have entitlements for all the functions described in this User Guide. This training is available through the Citi Commercial Cards website in CLASS. For Cardholders, the training is available via CitiManager the Resources/Links module.
Reference Materials Guide APC, CPM, Traveler Government Travel Charge Card Programs and Policies
DTS & CTO Interaction: Reservation Process Guide
This manual provides insight into how the Defense Travel System (DTS) and the Commercial Travel Office (CTO) interact to book a traveler's reservations for TDY travel. It emphasizes the overall travel process, providing some expert advice on best practices and offering solutions to common problems that could prevent your travel program from running at peak efficiency.
Reference Materials Guide AO, Clerk, CO, NDEA, RO, Traveler DTS
DTS Financial Field Procedures Guide
This guide identifies the major financial roles, responsibilities, regulations and requirements associated with the Defense Travel System (DTS). The guide provides information on accountable officials such as Authorizing Officials (AOs), Certifying Officers (COs), FDTAs, DMMs, and ROs. The guide also describes the role of the CO in the payment process and the AO’s and CO’s pecuniary liability if a financial loss occurs, and addresses DTS functions that are financial in nature.
Reference Materials Guide FDTA, LDTA DTS Finance
DTS Guide 1: Getting Started
This Guide provides basic information on how to get started using DTS. Among other topics, this Guide discusses establishing a DTS account, logging in, navigating, and troubleshooting.
Reference Materials Guide AO, DTA, RO, Traveler DTS DTS Basics
DTS Guide 2: Authorizations
This Guide explains how to create a DTS authorization for TDY travel. Topics include creating an itinerary, selecting reservations, and entering reimbursable expenses and travel allowances.
Reference Materials Guide AO, DTA, RO, Traveler DTS DTS Basics
DTS Guide 3: Vouchers
This Guide explains how to create a DTS voucher after TDY travel, with a focus on making itinerary changes and updating cost estimates from the authorization to reflect actual events and costs on the voucher.
Reference Materials Guide AO, DTA, RO, Traveler DTS DTS Basics
DTS Guide 4: Local Vouchers
This Guide explains how to create a DTS local voucher, to claim reimbursement for expenses incurred and payment of travel allowances related to official travel in the local area.
Reference Materials Guide AO, DTA, RO, Traveler DTS DTS Basics
DTS Guide 5: Group Authorizations
This Guide explains how to create, amend, and cancel a DTS group authorization. It focuses on and highlights how a group authorization differs from an authorization.
Reference Materials Guide AO, DTA, RO, Traveler DTS DTS Basics
Enterprise Web Training System (EWTS) Guide
This guide explains the training system's features and purpose, as well as how to access and set-up the system.
Reference Materials Guide DTA, Instructor, LDTA EWTS Defense Travel Administrator
GUIDE for DTS AOs: Desktop Guide for Authorizing Officials and Certifying Officers
This guide provides basic information to AOs and COs on their official roles, explaining the various tasks they must complete (such as approving and certifying documents in DTS) in a step-by-step format. The guide serves as an introduction to novice officials/officers and a refresher document for experienced personnel.
Reference Materials Guide AO, DTA, RO DTS Authorizing / Reviewing Official, Defense Travel Administrator
Guide to Establishing LOAs and Budgets for the New Fiscal Year
This guide provides an overview of the fiscal year process for the Finance Defense Travel Administrator (FDTA) and Budget DTA (BDTA). It includes rollover and copy functions of LOAs, as well as setting up associated budgets for the new fiscal year.
Reference Materials Guide BDTA, FDTA DTS Finance
Guide to Managing Travel-Incurred Debt
This guide provides general information about the Debt Management Monitor's (DMM) overall role, and how debt situations occur and are resolved. The document explains the processes (and the DMM's responsibilities) related to the establishment, management, collection, waiving/appealing, and satisfaction of debt.
Reference Materials Guide DMM DTS Finance
Guide to Processing Authorizations for the New Fiscal Year
This guide provides the user/traveler, AO, Finance Defense Travel Administrators (FDTAs) and Budget Defense Travel Administrators (BDTAs) with an overview of the process for preparing DTS travel authorizations in the current fiscal year for travel that starts in a new fiscal year, or for trips that begin in the current fiscal year and continue into a new fiscal year.
Reference Materials Guide BDTA, FDTA DTS Finance
Invitational Travel Guide
Invitational Travel is used when the DoD authorizes official travel for eligible persons who are not federal employees. This Guide instructs you how to create Invitational Travel Authorizations (ITAs) in DTS. It also covers how to create a DTS voucher from an ITA.
Reference Materials Guide AO, Clerk, LDTA, NDEA, ODTA, RO DTS DTS Special Topics
TAC & TraX: Helpful Resources Guide
When you need help with a travel-related issue, it's nice to know where you can find it. Two of your primary resources are the Travel Assistance Center (TAC), a DoD-wide travel help desk, and the Travel Explorer (TraX), a web portal that serves as a DoD centralized source of travel information. This manual teaches you how to get the best out of both.
Reference Materials Guide AO, Clerk, CO, NDEA, RO, Traveler DTS
Travel Policy Compliance Tool User Guide
This guide provides detailed information to the Compliance Tool Administrator (CTA) on how to use the Travel Policy Compliance Tool, including how to work Travel Policy Compliance Tool records, how to resolve common troubleshooting situations, and how to grant access to other CTAs. This guide also provides robust descriptions of each Travel Policy Compliance Tool query.
Reference Materials Guide CTA, DTA, LDTA Travel Policy Compliance Programs and Policies
72-Hour Auto Cancellation
This paper provides information on how the 72 Hour Auto Cancellation will work in DTS. This change is effective 1 October 2012
Reference Materials Information Paper DTA, LDTA, ODTA DTS DTS Basics
Accessing "DTS Basics" Training
This paper provides instructions on how to access the DTS Basics WBTs.
Reference Materials Information Paper AO, Traveler DTS DTS Basics
Accessing "Travel Card Program" Training
Reference Materials Information Paper Traveler Government Travel Charge Card Programs and Policies
Accessing Managing Travel Card Misuse Training
This training is designed to help commanders, directors, and supervisors of the GTCC and APC understand their responsibilities for minimizing and addressing travel card misuse.
Reference Materials Information Paper AO, APC, DTA Government Travel Charge Card DTS Special Topics
Accessing Training for Accountable Officials and Certifying Officers (TAOCO)
Reference Materials Information Paper AO, CO Certifying Officers Legislation (COL) Authorizing / Reviewing Official, Defense Travel Administrator
Adding FMS LOAs to a DTS Travel Document
This paper explains how to find and add a Line of Accounting to a DTS Travel Document if your trip is being funded by the Foreign Military Sales program. It also explains certain changes to the approval process when you do so.
Reference Materials Information Paper AO, DTA, RO, Traveler DTS DTS Basics
Booking Hotels at Conference Rates
This information paper discusses the process for booking a hotel in DTS when a conference rate applies.
Reference Materials Information Paper DTA, Instructor, NDEA, Traveler DTS DTS Basics
Budget and Audit Pass Issues
This information paper discusses the known causes of audit pass errors when attempting to approve a document in DTS.
Reference Materials Information Paper AO, BDTA, FDTA, LDTA DTS Defense Travel Administrator, Finance
Changes to DTS Expense Lists
This information paper explains the types of changes in some detail. It makes no attempt to provide a complete list of all expense type selections. For full details of the available expenses for all DTS document types, see the Defense Travel Administrator (DTA) Manual, Appendix K, Section K.10.
Reference Materials Information Paper AO, Clerk, DTA, LDTA, ODTA, Traveler DTS DTS Basics
Introduction to Constructed Travel in DTS
This paper lays out the theory behind the constructed travel process in DTS. As such, it provides an underpinning to the actual practice as explained in the Constructed Travel Worksheet Instructions.
Reference Materials Information Paper AO, DTA, RO, Traveler DTS DTS Basics
Correct EFT Returns
This information paper discusses the best practices for preventing electronic fund transfer (EFT) returns.
Reference Materials Information Paper DTA, NDEA, Traveler DTS DTS Basics
Cross Organization Funding
This information paper explains how to allow another organization to use your own organization's lines of accounting in DTS.
Reference Materials Information Paper DTA, FDTA DTS Finance
Dependent Travel in DTS
This paper provides information on the process for creating an authorization in DTS for a dependent who will be on official travel.
Reference Materials Information Paper AO, DTA, RO, Traveler DTS DTS Basics
Determine Your PKI Cert Expiration Date
This information paper shows travelers how to determine the expiration date of their PKI soft token.
Reference Materials Information Paper DTA, Instructor, LDTA DTS Defense Travel Administrator
DFAS Check Trace Process
Reference Materials Information Paper AO, Clerk, DTA, Traveler DTS Finance
Document Lock
When a traveler/user performs any action that alters a document, that document will be locked to prevent others from creating modifications to the same document simultaneously.
Reference Materials Information Paper Traveler DTS DTS Special Topics
Creating a DTS Authorization Using a Trip Template
This paper introduces using an existing DTS authorization to create a new authorization. The DTS trip template feature duplicates the trip length and all key content (except reservations and Lines of Accounting) using new trip dates.
Reference Materials Information Paper AO, DTA, RO, Traveler DTS DTS Basics
DTS BI and Reporting Tool Indicator
DTS BI and Reporting Tool Indicator
Reference Materials Information Paper DTS Defense Travel Administrator, DTS Special Topics
DTS Introduction
This information paper provides a general overview of the Defense Travel System (DTS) to include DTS features, the trip planning process, available training resources, and assistance contacts.
Reference Materials Information Paper AO, APC, BDTA, CBA-S, Clerk, CO, COTR, CPM, CTA, CTO, DMM, DTA, FDTA, Instructor, LDTA, NDEA, ODTA, QAE, RO, TO, Traveler DTS DTS Basics
DTS Organization Change Profile Information Chart
This paper discusses a user's personal profile when the individual's owning organization changes.
Reference Materials Information Paper DTA, Instructor, NDEA, Traveler DTS DTS Basics
DTS Profile Changes to Increase Audit Compliance
This information paper explains how DTS personal profiles will change in August 2015 to reduce the potential for fraudulent DTS use and to increase DTS audit compliance. Those changes include the number of personal profiles a person may have, the way profiles are created, and the organizations where they may be assigned.
Reference Materials Information Paper Clerk, LDTA, NDEA, ODTA, Traveler DTS DTS Basics
Error Code #003
This paper provides guidance on correcting a Missing or Invalid Total Transaction Amount.
Reference Materials Information Paper BDTA, DTA, FDTA DTS Defense Travel Administrator, Finance
Error Code #010
This paper provides guidance on correcting a Missing or Invalid Transfer Agency (TA) FMS Lines of Accounting.
Reference Materials Information Paper BDTA, DTA, FDTA DTS Defense Travel Administrator, Finance
Error Code #011
This paper provides guidance on correcting a Missing or Invalid Beginning Fiscal Year Indicator - Period Type Code.
Reference Materials Information Paper BDTA, DTA, FDTA DTS Defense Travel Administrator, Finance
Error Code #015
This paper provides guidance on correcting a Missing or Invalid Fund Code.
Reference Materials Information Paper BDTA, DTA, FDTA DTS Defense Travel Administrator, Finance
Error Code #016
This paper provides guidance on correcting a Missing or Invalid Resource Code - Object Class Code (WBS).
Reference Materials Information Paper BDTA, DTA, FDTA DTS Defense Travel Administrator, Finance
Error Code #026
This paper provides guidance on correcting a Missing or Invalid Major Command Indicator - Unit Identifier (JON-LOA).
Reference Materials Information Paper BDTA, DTA, FDTA DTS Defense Travel Administrator, Finance
Error Code #029
This paper provides guidance on correcting a Missing or Invalid Cost Code Amount.
Reference Materials Information Paper BDTA, DTA, FDTA DTS Defense Travel Administrator, Finance
Error Code #030
This paper provides guidance on correct a Missing or Invalid Object Class - Object/Subjobject Class (Object Class - LOA).
Reference Materials Information Paper BDTA, DTA, FDTA DTS Defense Travel Administrator, Finance
Error Code #034
This paper provides guidance on correcting a document that was rejected for a missing data element.
Reference Materials Information Paper BDTA, DTA, FDTA Defense Travel Administrator, Finance
EWTS Certificate Request Form
This form allows LDTAs to request EWTS training certificates.
Reference Materials Information Paper LDTA DTS Defense Travel Administrator
Faxed Substantiating Records Not Applied To DTS Document
This paper describes how to troubleshoot if your receipts are not being attached to your DTS document when you fax your receipts using the fax cover page printed from DTS.
Reference Materials Information Paper AO, Clerk, DTA, NDEA, Traveler DTS DTS Basics
Flat Rate in PPV Lodging
This paper provides information on the billing practices of some privatized lodging facilities, and how they may result in incorrect charges for travelers who are authorized flat rate per diem for stays over 30 days.
Reference Materials Information Paper AO, Clerk, LDTA, NDEA, ODTA, RO, Traveler DTS DTS Basics
General TraX Training Instructions
This information paper provides instruction on accessing training in Travel Explorer (TraX)
Reference Materials Information Paper AO, CO, DTA, Instructor, LDTA, NDEA, ODTA DTS DTS Basics
Global Group Membership Rules (GGMRs)
This information paper explains Global Group Membership Rules in DTS and how they work.
Reference Materials Information Paper DTA, FDTA, LDTA, ODTA DTS Defense Travel Administrator
How to Calculate Local POC Mileage
This paper provides information on how to correctly enter POC mileage into DTS for one-stop and multi-stop official travel in the local area.
Reference Materials Information Paper AO, Traveler DTS DTS Basics
How to Claim Airline Checked Baggage Fee
This paper discusses how a traveler can claim reimbursement for checked baggage that airlines may charge.
Reference Materials Information Paper AO, LDTA, ODTA, Traveler DTS DTS Basics
Introduction to Imported Authorizations for Partner Systems Travelers Using DTS
This paper provides some background to how partner systems import authorizations into DTS. It also explains how a travelers can complete an imported authorization in DTS.
Reference Materials Information Paper AO, DTA, RO, Traveler DTS DTS Basics
Making Changes to DTS Documents
This paper provides information on how make edits, adjustments, and amendments to DTS documents.
Reference Materials Information Paper AO, DTA, RO, Traveler DTS DTS Basics
Manual Abandon Stamp
Document closure occurs when the Manual Abandon stamp is applied to a document that is stuck in DTS.
Reference Materials Information Paper AO, DTA, Traveler DTS Authorizing / Reviewing Official, Defense Travel Administrator
Multiple Profiles in DTS
This paper discusses switching profiles if you have multiple roles in DTS.
Reference Materials Information Paper FDTA, LDTA, ODTA, Traveler DTS DTS Basics
My Expenses Screen for AOs
This information paper describes recent changes to the DTS Expenses module. It focuses on the content and functionality of the new My Expenses Screen as it pertains to Authorizing Officials and other Routing Officials.
Reference Materials Information Paper AO, DTA, RO DTS DTS Basics
My Expenses Screen for Travelers
This information paper describes recent changes to the DTS Expenses module. It focuses on the content and functionality of the new My Expenses Screen as it pertains to those who create travel documents in DTS.
Reference Materials Information Paper Clerk, DTA, NDEA, Traveler DTS DTS Basics
Permissive Travel in DTS
This paper explains how to create and process DTS travel documents that contain a permissive travel trip type.
Reference Materials Information Paper AO, DTA, RO, Traveler DTS DTS Basics
Renewal Agreement Travel in DTS
This paper explains how to create a DTS authorization if you are a DoD civilian employee on official leave travel between OCONUS assignments.
Reference Materials Information Paper AO, DTA, RO, Traveler DTS DTS Basics
Report Scheduler Reports in DTS
This information paper identifies the reports that are available from the DTS Report Scheduler.
Reference Materials Information Paper BDTA, DTA, LDTA, ODTA DTS Defense Travel Administrator, DTS Special Topics
Required TAC Ticket Information
This information paper outlines the information required when creating a Travel Assistance Center (TAC) ticket.
Reference Materials Information Paper AO, DTA, Instructor, NDEA, Traveler DTS DTS Basics
Secure Flight Program
Secure Flight is a Transportation Security Administration (TSA) program to conduct uniform prescreening of passenger information against Federal Government watch lists for all covered U.S. and foreign flights into, out of, and within the United States.
Reference Materials Information Paper AO, LDTA, Traveler DTS DTS Basics
Self Authorizing Officials in DTS
This paper explains the role of the Self Authorizing Official (SAO), how SAOs are appointed, and how the SAOs approve their own DTS travel documents.
Reference Materials Information Paper AO, DTA, RO, Traveler DTS DTS Basics
TraX Touch
This information paper discusses the functionality contained in TraX Touch, a mobile app version of Travel Explorer (TraX).
Reference Materials Information Paper AO, APC, BDTA, CBA-S, Clerk, CO, COTR, CPM, CTO, DMM, DTA, FDTA, Instructor, LDTA, NDEA, ODTA, QAE, RO, TO, Traveler DTS DTS Basics
Trip Cancellation Procedures in DTS
This paper provides information on the process you need to follow if you created an authorization in DTS for a projected TDY trip that was later cancelled.
Reference Materials Information Paper AO, DTA, RO, Traveler DTS DTS Basics
Understanding A Travel Debt
This information paper provides information about when a travel-incurred debt occurs, what a debt notification e-mail is, when a traveler should receive a debt notification e-mail, repayment options, and recourse for a travel debt.
Reference Materials Information Paper DMM, LDTA, Traveler DTS Defense Travel Administrator, DTS Basics, Finance
Update the Local Help Desk Contact List
This information paper explains the steps for updating the local help desk point of contact information.
Reference Materials Information Paper DTA, LDTA, ODTA DTS Defense Travel Administrator
Updating Your DTS Profile
This paper provides some very basic information on how to change your DTS personal profile.
Reference Materials Information Paper Traveler DTS DTS Basics
Using Pay.Gov To Satisfy a Travel Incurred Debt
This information paper provides information on using pay.gov to make online payment to government agencies by credit card or by debit from your checking or savings account.
Reference Materials Information Paper AO, BDTA, FDTA, Instructor, LDTA, NDEA, Traveler DTS DTS Special Topics
About DTS
This resource set includes the Instructor Guide, Participant Guide and supporting Powerpoint slides for a DTA/Instructor's use in the classroom. This class provides an introduction to the Defense Travel System (DTS), explaining how to access and navigate the system. It serves as an excellent precursor to Basic DTS Travel Documents.
Instructor Resources Instructor-led Instructor DTS Instructor Curriculum
Cancellation Procedures
This resource set includes the Instructor Guide, Participant Guide and supporting Powerpoint slides for a DTA/Instructor's use in the classroom. This class explains the procedures for authorizations that include incurred expenses and for those that contain no incurred expenses. It outlines the procedures that not only help ensure the traveler receives the correct reimbursement, but also prevent additional funds being paid to the traveler or the government after the cancellation.
Instructor Resources Instructor-led Instructor DTS Instructor Curriculum
DTS Approval Process
This resource set includes the Instructor Guide, Participant Guide and supporting Powerpoint slides for a DTA/Instructor's use in the classroom. This class is designed to instruct Routing Officials how to review and approve documents using DTS. It explains the electronic stamping procedure, how to delegate reviewing and approving authority, and the consequences of applying various stamps to a document.
Instructor Resources Instructor-led Instructor DTS Instructor Curriculum
DTS Travel Documents (DTS 101)
This resource set includes the Instructor Guide, Participant Guide and supporting Powerpoint slides for a DTA/Instructor's use in the classroom. The class "DTS Travel Documents" (formerly known as "DTS 101") provides basic instruction on how to create travel documents (authorizations, vouchers, and local vouchers) in DTS. This class is recommended for DoD travelers and those who create documents for them. Authorizing Officials and routing officials will benefit from this course also.
Instructor Resources Instructor-led Instructor DTS DTS Basics
Itinerary Adjustments
This resource set includes the Instructor Guide, Participant Guide and supporting Powerpoint slides for a DTA/Instructor's use in the classroom. This class provides instruction on how to adjust trip dates and reservations due to changes in travel requirements after an authorization has been created in DTS. In addition, the class explains the differences between making adjustments and amendments and the impact of both to the approval process.
Instructor Resources Instructor-led Instructor DTS Instructor Curriculum
OCONUS Travel
There are many aspects of travel that may need to be taken into account when traveling OCONUS. This class highlights considerations when using DTS to arrange for OCONUS travel such as currency conversion, reservation issues when crossing the International Date Line, the use of foreign airlines, and differences in reimbursable expenses.
Instructor Resources Instructor-led Instructor DTS Instructor Curriculum
Personal Leave with Official Travel
This resource set includes the Instructor Guide, Participant Guide and supporting PowerPoint slides for a DTA/Instructor's use in the classroom. This class explains how to use DTS to obtain travel and lodging reservations, enter appropriate reimbursable expenses, modify per diem allowances, and correctly claim reimbursements when combining personal travel with official business.
Instructor Resources Instructor-led Instructor DTS Instructor Curriculum
Travel Card Program
This resource set includes the Instructor Guide, Participant Guide and supporting slides for a DTA/Instructor’s use in the classroom. This class provides an overview of the DoD Government Travel Charge Card (GTCC) Program. The class includes sections on obtaining, using and paying off balances on the GTCC.
Instructor Resources Instructor-led Government Travel Charge Card Instructor Curriculum
CLASS Manual
Citi provides access to a virtual classroom and a full suite of training resources through our Commercial Cards Learning and System Support (CLASS) available via the CitiManager Site Home screen. This Quick Reference Guide describes how to access CLASS, view available training resources, launch a CLASS course, complete a CLASS course, obtain a Certificate of Completion and use additional features and navigational buttons within the CLASS platform at CitiManager.
Reference Materials Manual APC, CBA-S, CPM, Traveler Government Travel Charge Card
DoD Travel: CitiManager User Guide – APCs
This CitiManager User Guide provides detailed step-by-step instructions for all CitiManager functions used by APCs. The functions you have access to are based on your role and entitlements. You may not have entitlements for all the functions described in this User Guide. This training is available through the Citi Commercial Cards website in CLASS.
Reference Materials Manual APC, CPM Government Travel Charge Card Programs and Policies
DTA Appendices - Download ALL
These appendices contain additional information for DTAs on numerous DTS subjects, including e-mail, the import/export tool, and help support resolution. This content includes several reference sections, such as those for acronyms, codes, and definitions.
Reference Materials Manual DTA, FDTA, LDTA, ODTA DTS Defense Travel Administrator
DTA Appendices - TOC and Covers
The table of contents provides the name and location of chapters and sub-sections within the overall appendices.
Reference Materials Manual DTA, FDTA, LDTA, ODTA DTS Defense Travel Administrator
DTA Manual - Appendix A: General Traveler Information
This appendix provides guidance on how to review self-registration requests and view the Self-Registration Metrics report.
Reference Materials Manual DTA, FDTA, LDTA, ODTA DTS Defense Travel Administrator
DTA Manual - Appendix B: Acronyms
This appendix contains the full names for official titles, systems, and other routine terms related to DTS.
Reference Materials Manual DTA, FDTA, LDTA, ODTA DTS Defense Travel Administrator
DTA Manual - Appendix C: Definitions
This appendix provides definitions for frequently used DTS terms, explaining the job responsibilities of various officials and what various actions entail.
Reference Materials Manual DTA, FDTA, LDTA, ODTA DTS Defense Travel Administrator
DTA Manual - Appendix E: Emails in DTS
This appendix provides a list of DTS e-mail notifications and explains when these e-mails are sent.
Reference Materials Manual DTA, FDTA, LDTA, ODTA DTS Defense Travel Administrator
DTA Manual - Appendix F: Import/Export Tool
This appendix provides an overview of the partner system process, explaining partner system roles and how to set up these systems in DTS.
Reference Materials Manual DTA, FDTA, LDTA, ODTA DTS Defense Travel Administrator
DTA Manual - Appendix G: DTS and GEX Error Codes
This appendix provides lists and descriptions of DTS error codes, system administrator error codes, and GEX error codes.
Reference Materials Manual DTA, FDTA, Instructor, LDTA, ODTA DTS Defense Travel Administrator
DTA Manual - Appendix J: Help Support Resolution Process
This appendix provides support information.
Reference Materials Manual DTA, FDTA, LDTA, ODTA DTS Defense Travel Administrator
DTA Manual - Appendix K: Administrative Setup Information
This appendix provides information on data that DTS users view as selections in drop-down lists, such as the types of trip purposes, travel modes, expense list tables, and methods of reimbursement.
Reference Materials Manual DTA, FDTA, LDTA, ODTA DTS Defense Travel Administrator
DTA Manual - Appendix L: Reorganizing DTS Organizations
This appendix covers the functionalities (and their purposes) used during reorganization in DTS, and the steps involved in the reorganization process.
Reference Materials Manual DTA, FDTA, LDTA, ODTA DTS Defense Travel Administrator
DTA Manual - Appendix M: Military Rank/Civilian Pay Grade Abbreviations and Service Agency Names
This appendix contains the military rank/civilian pay grade abbreviations, Service/Agency names and codes, and Reserve category descriptions and codes.
Reference Materials Manual DTA, FDTA, LDTA, ODTA DTS Defense Travel Administrator
DTA Manual - Appendix N: Country Codes
This appendix contains a list of Country Codes to be used in the Update Traveler Information Window in the DTS.
Reference Materials Manual DTA, FDTA, LDTA, ODTA DTS Defense Travel Administrator
DTA Manual - Appendix Q: DTS Organization Naming Convention
This appendix provides the DTS naming Conventions for the Services, Agencies, and Joint/Unified Commands.
Reference Materials Manual DTA, FDTA, LDTA, ODTA DTS Defense Travel Administrator
DTA Manual - Appendix R: Lines of Accounting Formats by Service/Agency
This appendix provides the LOA formats for Service/Agencies to be used by DTAs when maintaining the LOA and associating LOA with travelers, AOs, budgets, and organizations. Additionally, LOA data elements used to auto-generate the Customer Identification Codes (CICs) at authorization approval are listed by Service/Agency.
Reference Materials Manual DTA, FDTA, LDTA, ODTA DTS Defense Travel Administrator
DTA Manual - Ch 1 Overview
This chapter provides an overview into DTS users, architecture, features, and benefits, as well as information on training and user-assistance sources.
Reference Materials Manual DTA, FDTA, LDTA, ODTA DTS Defense Travel Administrator
DTA Manual - Ch 2 Logging in to DTS
This chapter explains how users activate and register DTS accounts, log on to the system, and resolve problems during the log-on and authentication process.
Reference Materials Manual DTA, FDTA, LDTA, ODTA DTS Defense Travel Administrator
DTA Manual - Ch 3 Setup Overview
This chapter introduces the Defense Travel Administrator’s Flow Process and discusses how the Defense Travel System (DTS) safeguards data through controlled access called permission levels. The text also discusses the roles of travelers, Routing Officials, Authorizing Officials, Certifying Officers, and other DTS users.
Reference Materials Manual DTA, FDTA, LDTA, ODTA DTS Defense Travel Administrator
DTA Manual - Ch 4 Organizations
This chapter reviews the DTS organizational structure, and how organizations are created, named, and updated.
Reference Materials Manual DTA, FDTA, LDTA, ODTA DTS Defense Travel Administrator
DTA Manual - Ch 5 Routing Lists
This chapter explains the purpose of routing lists and the duties of routing officials, and how DTAs may use the DTA Maintenance Tool to create and update routing lists. The chapter also covers routing list requirements and global routing maintenance.
Reference Materials Manual DTA, FDTA, LDTA, ODTA DTS Defense Travel Administrator
DTA Manual - Ch 6 Groups
This chapter explains the purposes of DTS groups (main and otherwise), and how DTAs may create, search for, and delete groups.
Reference Materials Manual DTA, FDTA, LDTA, ODTA DTS Defense Travel Administrator
DTA Manual - Ch 7 People Information
This chapter defines the personnel who use DTS, and explains how to enter personal information into the system and create and update personal files.
Reference Materials Manual DTA, FDTA, LDTA, ODTA DTS Defense Travel Administrator
DTA Manual - Ch 8 Lines of Accounting
This chapter covers the purpose of the Lines of Accounting (LOA) section, as well as LOA formats and the use of the DTA Maintenance Tool with LOA.
Reference Materials Manual DTA, FDTA, LDTA, ODTA DTS Finance
DTA Manual - Ch 9 Budgets
This chapter explains how budgets are created, managed, and maintained within DTS.
Reference Materials Manual DTA, FDTA, LDTA, ODTA DTS Finance
DTA Manual - Ch 10 Generate Reports
This chapter covers the types of, and data located within, reports that may be created in DTS.
Reference Materials Manual DTA, FDTA, LDTA, ODTA DTS Defense Travel Administrator
DTA Manual - Ch 11 MIS Administration
This chapter provides information on the three types of MIS users and their abilities, how MIS users may be added, and how a user's MIS access may be updated or removed.
Reference Materials Manual DTA, FDTA, LDTA, ODTA DTS Defense Travel Administrator
DTA Manual - Ch 12 ROA and ROA Administration
This chapter explains the three Read-Only Access (ROA) roles in DTS and their access abilities, and shows how to view invoices and trip data using ROA.
Reference Materials Manual DTA, FDTA, LDTA, ODTA DTS Defense Travel Administrator
DTA Manual - Download All
This reference manual, for Defense Travel Administrators, provides information on DTS setup, responsibilities, infrastructure, and implementation. Also included are reports pertaining to travel documents and maintenance instruction required for on-going program management.
Reference Materials Manual DTA, FDTA, LDTA, ODTA DTS Defense Travel Administrator
DTA Manual - TOC and Covers
The table of contents provides the name and location of chapters and sub-sections within the guide.
Reference Materials Manual DTA, FDTA, LDTA, ODTA DTS Defense Travel Administrator
DTS CBA Reconciliation Users Manual
This guide provides information on the procedures for performing CBA Reconciliation functions within DTS, focusing on site CBA Specialist DTS reconciliation procedures. The text provides an introduction to the CBA billing process and user functions, as well as roles for CBA specialists, CBA-DTAs, and CBA administrators.
Reference Materials Manual CBA-S, DTA, TO DTS Defense Travel Administrator, DTS Special Topics
Authorizing Official Checklist and Instructions
These trifolds explain the AO's roles and responsibilities, and contains partial checklists of necessary actions to take when processing authorizations and vouchers in DTS. Other Routing Officials may also find them useful.
Reference Materials Tri-fold AO, RO DTS DTS Basics
Create a Local Voucher
This trifold explains to travelers how to create a local voucher, add mileage and non- mileage expenses, and amend and adjust local vouchers.
Reference Materials Tri-fold Traveler DTS DTS Basics
Create a Voucher from Authorization
This trifold shows travelers how to create a voucher from an authorization, as well as how to adjust and amend vouchers.
Reference Materials Tri-fold AO, NDEA, Traveler DTS DTS Basics
Create an Authorization/Order
This trifold guides the traveler/NDEA through the process of creating a typical authorization within DTS.
Reference Materials Tri-fold AO, NDEA, Traveler DTS DTS Basics
DTA Flow Process
This tri-fold is a guide for the Lead Defense Travel Administrator (LDTA) to follow when using DTS to create an organizational structure.
Reference Materials Tri-fold DTA, LDTA, ODTA DTS Defense Travel Administrator
Instructions to Cancel a Trip
This trifold guides the traveler/NDEA and AO through cancelling a trip in DTS.
Reference Materials Tri-fold AO, NDEA, Traveler DTS DTS Special Topics
Partner System Traveler Instructions for Completing an Imported Authorization in DTS
This trifold shows travelers how to complete an imported authorization in DTS.
Reference Materials Tri-fold Traveler DTS DTS Basics
Trip Cancel Procedures - AOs
Trip Cancel Procedures - AOs
Reference Materials Tri-fold AO DTS DTS Special Topics
Updating Itinerary and Reservations in a Voucher
This trifold guides the user through creating adjustments and amendments to an itinerary in a voucher.
Reference Materials Tri-fold AO, Traveler DTS DTS Basics
Updating Itinerary and Reservations in an Authorization
This trifold guides the user through the process of creating adjustments and amendments to an itinerary in an authorization.
Reference Materials Tri-fold AO, Traveler DTS DTS Basics
About DTS Click here to go to Travel Explorer (TraX)
This class provides an introduction to DTS, explaining how to access and navigate the system. It serves as an excellent precursor to Basic DTS Travel Documents. This class is listed as "DTS (Basics) - About DTS" in TraX.
eLearning Web-based AO, BDTA, CBA-S, Clerk, CO, DMM, DTA, FDTA, LDTA, NDEA, ODTA, Traveler DTS DTS Basics
Budget/Lines of Accounting Click here to go to Travel Explorer (TraX)
This class is for the Finance or Budget Defense Travel Administrator (FDTA/BDTA) and demonstrates how to create and maintain Lines of Accounting (LOAs) and budgets in DTS. FDTAs will learn how to use the DTA Maintenance Tool to search for, create, modify copy, roll over, delete, and run reports on DTS LOAs. BDTAs will learn how to use the DTS Budget module to create new budgets for existing LOAs, add budget targets, manually adjust those budget targets to reflect travel outside DTS, and run budget reports. This class is listed as "FDTA - Budget/Lines of Accounting" in TraX.
eLearning Web-based BDTA, FDTA DTS Finance
Cancellation Procedures Click here to go to Travel Explorer (TraX)
This class demonstrates how to cancel trips in DTS, whether expenses were incurred for the trip or not. It outlines the correct cancelation procedures to guarantee that correct reimbursements are made, ensuring that neither the traveler nor the government incur any additional expenses after the cancellation. This class is listed as "DTS (Special Topics) - Cancellation Procedures" in TraX.
eLearning Web-based Clerk, NDEA, RO, Traveler DTS DTS Special Topics
City Pair Program Click here to go to Travel Explorer (TraX)
This class provides an overview of the DoD City Pair program and includes information on rules and regulations guiding the program, as well as the traveler’s responsibilities pertinent to it. It is recommended for travelers. This class is listed as "Programs & Policies - City Pair Program"
eLearning Web-based Traveler City Pair Program Programs and Policies
Debt Management Monitor Click here to go to Travel Explorer (TraX)
This class provides basic instruction on how to track and monitor organization travel debts through DTS. It includes an overview of DTS’s automated debt management process, and in-depth information about the Debt Management Monitor actions from initial identification of a Due U.S. voucher to the document final archive when the debt has been satisfied. This class does not cover local business practices or debt management actions taken outside DTS.
eLearning Web-based DMM DTS Finance
DoD Travel: APC Curriculum – CitiManager, CCMS , CCRS
This is a complete online training for Agency Program Coordinators (APCs). Tools covered include CitiManager, CitiDirect Card Management System (CCMS) and the Citibank Custom Reporting System. This training is available through the Citi Commercial Cards website in CLASS.
eLearning Web-based APC, CPM Government Travel Charge Card Programs and Policies
DoD Travel: CCMS – Inquiry
After completing this module, you will be able to view and print a statement, print multiple statements, view statements and transactions, search for an AOPC, view declined transactions, and perform an account lookup. This training is available through the Citi Commercial Cards website in CLASS.
eLearning Web-based APC, CPM Government Travel Charge Card Programs and Policies
DoD Travel: CCMS – Reporting, Assistance and Alerts
After completing this module, you will be able to run CitiDirect Reports, access CitiDirect User Guides, change your email address, and configure email alerts. This training is available through the Citi Commercial Cards website in CLASS.
eLearning Web-based APC, CPM Government Travel Charge Card Programs and Policies
DoD Travel: CCMS CBT – Card Management Part I
After completing this module, you will be able to initiate an online cardholder application, modify cardholder information, post comments, modify spend controls, activate/deactivate an account in real time and using text entry fields, assign mission critical status, request a replacement card, close an account. This training is available through the Citi Commercial Cards website in CLASS.
eLearning Web-based APC, CPM Government Travel Charge Card Programs and Policies
DoD Travel: CCMS CBT – Card Management Part II
After completing this module, you will be able to view accounts, view statements, view declined transactions, view Points of Contact, view the Maintenance Log, transfer a single and multiple accounts, perform bulk account maintenance. This training is available through the Citi Commercial Cards website in CLASS.
eLearning Web-based APC, CPM Government Travel Charge Card Programs and Policies
DoD Travel: CCMS CBT – Hierarchy
After completing this module, you will be able to create a new hierarchy sub-unit, view accounts in your hierarchy, add new points of contact, edit primary contact information, update and delete a point of contact, review the Hierarchy Contacts Maintenance Log. This training is available through the Citi Commercial Cards website in CLASS.
eLearning Web-based APC, CPM Government Travel Charge Card Programs and Policies
DoD Travel: CCMS CBT – Inbox
After completing this module, you will be able to approve an application, view account or applications statuses, view the Report Log. This training is available through the Citi Commercial Cards website in CLASS.
eLearning Web-based APC, CPM Government Travel Charge Card Programs and Policies
DoD Travel: CCRS CBT – Basic
After completing this module you will be able to navigate in CCRS, run a standard report template, edit a report in Report Viewer, export a report, add/view a report in the History List, subscribe to a report, and save a report template. This training is available through the Citi Commercial Cards website in CLASS.
eLearning Web-based APC, CPM Government Travel Charge Card Programs and Policies
DoD Travel: CCRS Webinar – Advanced Reporting
This recorded webinar reviews how to access and use the Data Dictionary, how to use Design Mode and the Dynamic Report Builder and also modify your Preferences and Subscriptions. This training is available through the Citi Commercial Cards website in CLASS.
eLearning Web-based APC, CPM Government Travel Charge Card Programs and Policies
DoD Travel: CitiManager – What Can My Cardholders Do?
This webinar describes what a cardholder can do in CitiManager including viewing statements, unbilled statements and authorizations, how to go paperless, set account alerts, perform account maintenance (update address), update preferences and access reference material. This training is available through the Citi Commercial Cards website in CLASS.
eLearning Web-based APC, CPM Government Travel Charge Card Programs and Policies
DoD Travel: CitiManager CBT – Getting Started
After completing this module, you will be able to self-register as a Non-Cardholder, log in and log out of the CitiManager Site, choose your language, select your company, and retrieve a forgotten password or username. This training is available through the Citi Commercial Cards website in CLASS.
eLearning Web-based APC, CPM Government Travel Charge Card Programs and Policies
DoD Travel: CitiManager CBT – Home Screen Functions
After completing this module, you will be able to view card accounts and statements as well as the accounts summary and unbilled transactions, print and download statements and unbilled transactions, view users in a unit, access Web Tools, view messages and the What's New in CitiManager document. This training is available through the Citi Commercial Cards website in CLASS.
eLearning Web-based APC, CPM Government Travel Charge Card Programs and Policies
DoD Travel: CitiManager CBT – Manage Card Program
DoD Travel: CitiManager CBT – Manage Card Program After completing this module, you will be able to perform account maintenance, link another card account and view your hierarchy. This training is available through the Citi Commercial Cards website in CLASS.
eLearning Web-based APC, CPM Government Travel Charge Card Programs and Policies
DoD Travel: CitiManager CBT – Manage User Access
DoD Travel: CitiManager CBT – Manage User Access After completing this module, you will be able to activate and deactivate users, assign and unassign the CitiDirect Card Management System, assign and unassign the Citibank Custom Reporting System, assign and unassign a company, create a user, view pending user requests, generate CitiManager reports, reset a password and set passcode form data. This training is available through the Citi Commercial Cards website in CLASS.
eLearning Web-based APC, CPM Government Travel Charge Card Programs and Policies
DoD Travel: CitiManager CBT – Manager Card Accounts
After completing this module, you will be able to view card accounts, view users in a unit, lookup a hierarchy, perform an advanced search, view centrally billed accounts statements and summary, print and download centrally billed account statements, view centrally billed transacting accounts, view unbilled transactions for centrally billed accounts and print and download unbilled transactions for centrally billed accounts. This training is available through the Citi Commercial Cards website in CLASS.
eLearning Web-based APC, CPM Government Travel Charge Card Programs and Policies
DoD Travel: CitiManager CBT – My Profile
After completing this module, you will be able to change your base company when you have access to more than one, change your password and reset your challenge questions, update user profile information, update preferences, set email alerts and merge usernames. This training is available through the Citi Commercial Cards website in CLASS.
eLearning Web-based APC, CPM Government Travel Charge Card Programs and Policies
DoD Travel: CitiManager CBT – Resources
After completing this module, you will be able to view the Message Board, upload and download files from the Library, search for a non-cardholder, access additional reference links and help files and view the Frequently Asked Questions document. This training is available through the Citi Commercial Cards website in CLASS.
eLearning Web-based APC, CPM Government Travel Charge Card Programs and Policies
DoD Travel: ILT (Instructor Led Training) – CitiManager
Training consists of an 8-hour hands-on classroom session. Participants will learn the basics of operating and navigating CitiManager, CitiDirect® Card Management System (CCMS) and the Citibank Custom Reporting System (CCRS) for reporting. This course will cover basic Citibank Reporting - including scheduling reports and report editing. We will also cover card management functions, including card activation/deactivation, opening and closing accounts, account transfers, credit and cash limit maintenance and a host of other functions. All participants are encouraged to interact with our Training Specialists, and fully participate in classroom discussions. This class is offered in Washington, DC, Norfolk, VA, and Jacksonville, FL. Registration is available through the Citi Commercial Cards website in CLASS.
eLearning Web-based APC, CPM Government Travel Charge Card Programs and Policies
DoD Travel: ILT (Instructor Led Training) – Visa IntelliLink
This course is designated for Agency Program Coordinators (APC) or Component Program Managers (CPM) only. Training consists of an 8-hour hands-on classroom session. A powerful new performance management tool to analyze information better, faster, and more easily Visa understands that managing and administering a government payment program can be time-consuming and tedious. That’s why we developed Visa IntelliLink Compliance Management, an intuitive, web-based information-services application that lets you work smarter and more productively. This innovative solution allows easy, convenient access to information that can improve misuse detection and management, enable more effective sourcing, and improve program management efficiency. All participants are encouraged to interact with our Training Specialists, and fully participate in classroom discussions. This class is offered in Washington, DC, Norfolk, VA, and Jacksonville, FL. Registration is available through the Citi Commercial Cards website in CLASS.
eLearning Web-based APC, CPM Government Travel Charge Card Programs and Policies
DoD Travel: Visa IntelliLink Webinar – Advanced
This recorded webinar reviews what you learned in the Basic course and discusses the Case Management, Reports and Dashboard modules. This training is available through the Citi Commercial Cards website in CLASS.
eLearning Web-based APC, CPM Government Travel Charge Card Programs and Policies
DoD Travel: Visa IntelliLink Webinar – Basic
This recorded webinar defines the roles used in Visa IntelliLink, reviews how to view and update your profile, and discusses the Administration, Rules, Sampling and Predictor modules. This training is available through the Citi Commercial Cards website in CLASS.
eLearning Web-based APC, CPM Government Travel Charge Card Programs and Policies
DTS Travel Documents (DTS 101) Click here to go to Travel Explorer (TraX)
DTS Travel Documents provides basic instruction on how to create travel documents (authorizations, vouchers, and local vouchers) in DTS. This class is recommended for DoD travelers and those who create documents for them. Authorizing Officials and routing officials will benefit from this course also. This class is listed as "DTS (Basics) - Travel Documents" in TraX.
eLearning Web-based AO, Clerk, NDEA, Traveler DTS DTS Basics
FY Crossover Click here to go to Travel Explorer (TraX)
The purpose of this class is to provide an overview of the fiscal year crossover process for the local Finance and Budget Defense Travel Administrators. The class includes a review of lines of accounting rollover and copy functions. Students will also learn how to set up associated budgets for the new fiscal year. This class is listed as "DTS (Special Topics) - FY Crossover" in TraX.
eLearning Web-based BDTA, FDTA DTS DTS Special Topics
Group Travel Click here to go to Travel Explorer (TraX)
This class explains how to make group travel arrangements for travelers sharing transportation and lodging, and how to create a group authorization in DTS. This class is listed as "DTS (Special Topics) - Group Travel" in TraX.
eLearning Web-based CBA-S, Clerk, NDEA, RO, Traveler DTS DTS Special Topics
Itinerary Adjustments Click here to go to Travel Explorer (TraX)
This class provides instruction on how to adjust trip dates and reservations due to changes in travel requirements after an authorization has been created in DTS. In addition, the class explains the differences between making adjustments and amendments and the impact of both to the approval process. This class is listed as DTS (Special Topics) - Itinerary Adjustment"" in TraX.
eLearning Web-based Clerk, NDEA, RO, Traveler DTS DTS Special Topics
Maintenance Tool - People Click here to go to Travel Explorer (TraX)
The DTA Maintenance Tool enables authorized Defense Travel Administrators (DTAs) to create and maintain key elements of DTS including personnel, groups of travelers, routing lists, and the hierarchy of organizations. This class explains how DTAs manage the personal information of users assigned to their organization. It explains how to create user profiles, update users’ personal information, delete or detach users from organizations, and view the groups to which travelers are assigned. This class is listed as "DTA-Maintenance Tool: People" in TraX.
eLearning Web-based LDTA, ODTA DTS Defense Travel Administrator
Maintenance Tool: An Overview Click here to go to Travel Explorer (TraX)
The DTA Maintenance Tool enables authorized Defense Travel Administrators (DTAs) to create and maintain key organizational elements in DTS including personnel, groups of travelers, routing lists, and the hierarchy of organizations. This class provides an overview of the functions available in the DTA Maintenance Tool; describes how to navigate through the tool; and provides information about controlled access, permission levels, and roles. This class is listed as "DTA- Maintenance Tool: an Overview" in TraX.
eLearning Web-based BDTA, DTA, FDTA, LDTA, ODTA DTS Defense Travel Administrator
Maintenance Tool: Groups Click here to go to Travel Explorer (TraX)
The DTA Maintenance Tool enables authorized Defense Travel Administrators (DTAs) to create and maintain key organizational elements in DTS including personnel, groups of travelers, routing lists, and the hierarchy of organizations. This class describes how DTAs restrict access to travelers’ personal information and travel documents by assigning travelers to “groups” and only allowing certain users access to group members’ profiles and travel documents. This course is listed as "DTA - Maintenance Tool: Groups" in TraX.
eLearning Web-based DTA, LDTA, ODTA DTS Defense Travel Administrator
Maintenance Tool: Organizations Click here to go to Travel Explorer (TraX)
The DTA Maintenance Tool enables authorized Defense Travel Administrators (DTAs) to create and maintain key organizational elements in DTS including personnel, groups of travelers, routing lists, and the hierarchy of organizations. This class teaches DTAs how to maintain their hierarchical organizational structure to help facilitate the routing of electronic travel documents, maintenance of accounting information, and running of reports. This class is listed as "DTA - Maintenance Tool: Organizations" in TraX.
eLearning Web-based DTA, LDTA, ODTA DTS Defense Travel Administrator
Maintenance Tool: Routing Lists Click here to go to Travel Explorer (TraX)
The DTA Maintenance Tool enables authorized Defense Travel Administrators (DTAs) to create and maintain key organizational elements in DTS including personnel, groups of travelers, routing lists, and the hierarchy of organizations. This class reviews how DTAs create and maintain electronic routing lists (the names, in order, of officials who must digitally “sign” a document in order for it to be approved) in order to complete the travel and reimbursement process. This class is listed as DTA-Maintenance Tool: Routing Lists" in TraX.
eLearning Web-based DTA, LDTA, ODTA DTS Defense Travel Administrator
Managing Travel Card Abuse Click here to go to Travel Explorer (TraX)
This course is designed to help the commanders, directors, and supervisors of both Government Travel Charge Card (GTCC or “travel card”) holders and Agency Program Coordinators (APCs) understand their responsibilities for minimizing and addressing travel card misuse. This class may also be of some benefit to APCs, although it does not comprehensively cover APC duties, either in general, or as regards GTCC misuse specifically.
eLearning Web-based AO, CO Government Travel Charge Card Programs and Policies
MEPS - CTO Implementation Training Click here to go to Travel Explorer (TraX)
The Military Entrance Processing Station (MEPS) Commercial Travel Office Implementation training tool is designed to provide Quality Assurance Evaluators (QAE) with a basic understanding of the Small Business Set Aside contract, roles and responsibilities, types of transaction fees, forms of payment and transaction fee method, performance ratings, and quality assurance surveillance plan to assist in performing duties as a QAE.
eLearning Web-based QAE Military Entrance Processing Station (MEPS) Programs and Policies
Personal Leave with Official Travel Click here to go to Travel Explorer (TraX)
This class provides instruction on how to use DTS to obtain travel and lodging reservations, enter appropriate reimbursable expenses, modify per diem allowances, and correctly claim reimbursements when combining personal travel with official business. This class is listed as "DTS (Special Topics) - Personal Leave with Official Travel" in TraX.
eLearning Web-based Clerk, NDEA, RO, Traveler DTS DTS Special Topics
Reports Click here to go to Travel Explorer (TraX)
This class explains how to produce reports in the Defense Travel System (DTS). DTS's reporting capabilities allow DoD travel managers (such as Defense Travel Administrators [DTAs]) to gather data about their organization's travel program. From individual trip itineraries and lodging details to budgets and routing lists, DTS reports provide data on nearly every facet of official travel, thereby improving oversight of travel and its associated administrative processes. This class is listed as “DTA - Reports" in TraX.
eLearning Web-based CTO, DMM, DTA, FDTA, Instructor, ODTA, RO, TO DTS Defense Travel Administrator, DTS Special Topics
TDY Travel Policies 101 Click here to go to Travel Explorer (TraX)
This class outlines the regulations behind DoD TDY travel. The class is recommended for anyone who travels for DoD, creates travel documents for DoD travelers, or approves those travel documents. Other individuals involved in the travel process could benefit as well. This course is listed as "Programs and Policies - TDY Travel Policies 101" in TraX.
eLearning Web-based AO, CO, RO, Traveler Policy (JTR TDY related) Programs and Policies
The DTS Approval Process Click here to go to Travel Explorer (TraX)
This class is designed to instruct Routing Officials how to review and approve documents using DTS. It explains the electronic stamping procedure, how to delegate reviewing and approving authority, and the consequences of applying various stamps to a document. This class is listed as "AO/RO - DTS Approval Process" in TraX.
eLearning Web-based AO, CBA-S, CO, RO DTS Authorizing / Reviewing Official
Travel Card Program (Travel Card 101) Mandatory Click here to go to Travel Explorer (TraX)
This class is an overview of the DoD Government Travel Charge Card (GTCC) program. The class includes sections on obtaining, using, and paying off balances on the GTCC. This course is mandatory for anyone who has and uses a GTCC. This class is listed as "Programs & Policies - Travel Card Program" in TraX.
eLearning Web-based Traveler Government Travel Charge Card Programs and Policies
Travel Card Program Management (APC Course) Mandatory Click here to go to Travel Explorer (TraX)
Designed for all levels of DoD travel program managers, this course provides an overview of the DoD travel card program with an emphasis on proper program management. Participants will emerge with a better understanding of card features and benefits, and the policies that govern the program. APCs are encouraged to complete this course prior to taking CitiDirect EAS training. This training is available through TraX.
eLearning Web-based APC, CPM Government Travel Charge Card Programs and Policies
Troubleshooting & Best Practices for DTAs Click here to go to Travel Explorer (TraX)
This class covers common issues encountered by DTS users, the recommended courses of action for troubleshooting, and some preventative maintenance techniques that Defense Travel Administrators (DTAs) should incorporate into their duties. This class is listed as “DTA - Troubleshooting & Best Practices for DTAs" in TraX.
eLearning Web-based BDTA, FDTA, LDTA, ODTA DTS Defense Travel Administrator
U.S. Government Rental Car Program Click here to go to Travel Explorer (TraX)
Rental Car Program is an overview of the DoD Rental Car program, and includes information about the rules behind and tips for renting cars when traveling for DoD. The class is recommended for DoD travelers. This class is listed as "Programs & Policies - U.S. Government Rental Car Program" in TraX.
eLearning Web-based Traveler Rental Car/Truck Programs and Policies
Vital Skills for Authorizing Officials Click here to go to Travel Explorer (TraX)
This course builds on the foundation laid down in the web-based training class, “The DTS Approval Process,” which introduced basic navigation and orientation skills for Authorizing Officials (AOs) who review and approve DTS travel documents. Vital AO Skills takes that one step further, presenting the philosophy, thought processes, and working aids necessary to do a thorough and methodical review of DTS travel documents. This course is most appropriate for AOs; it is also a mandatory curriculum requirement for Travel Certificate Program – Authorizing Official (TCP-AO) candidates. This class is listed as "AO/RO – Vital Skills for Authorizing Officials" in TraX.
eLearning Web-based AO, RO DTS Authorizing / Reviewing Official
Worldwide Task Order Quality Assurance Evaluator (QAE)/Contracting Officer Click here to go to Travel Explorer (TraX)
This course familiarizes the QAE/COTR with an understanding of the Performance Work Statement (PWS) scope of work, definitions for transactions fees, forms and methods of payment, PWS requirements and the Quality Assurance Surveillance Plan (QASP) which provides guidelines in performing duties as a QAE/COTR.
eLearning Web-based COTR, QAE Commercial Travel Office Services Programs and Policies

 

     
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