Integrated Lodging Program Pilot
Attention: As of January 1, 2016, the following new pilot sites will be added to the Integrated Lodging Program Pilot: Fort Lee/Petersburg, VA - Fort Lee; Hampton, VA - Langley AFB; Newport News, VA - Fort Eustis; Quad City, IL - Rock Island Arsenal; Suffolk, VA; York/Williamsburg, VA - Yorktown Facility. Additionally, the DoD Preferred commercial lodging properties that participate in the program will change.
In 2015, the Department of Defense launched a pilot of a new Integrated Lodging Program that includes preferred commercial lodging providers and integrates the ability to book government (DoD) lodging properties through the Defense Travel System (DTS).
Section 914 of the FY15 National Defense Authorization Act (P.L. 113-291) authorized the Secretary of Defense to institute a government lodging program. That authority allows the Secretary of Defense to require both DoD civilian employees and members to stay in government (DoD Lodging) or preferred commercial lodging while on official travel. As a first step, the pilot will test the viability of an enterprise-wide commercial lodging program and direct travelers to use government (DoD Lodging) or preferred commercial lodging at select pilot locations.
The DoD Integrated Lodging Program Pilot affords an excellent opportunity to not only leverage the Department's collective purchasing power, but also incorporate program enhancements that ensure a certain level of "duty of care" for its travelers. The Integrated Lodging Program Pilot will:
- Enable travelers to use DTS to find trusted lodging providers (government and preferred commercial).
- Ensure travelers are staying in quality lodging facilities that are close to TDY locations; are protected from certain fees; and provide amenities at no additional cost with room rates below the established government per diem rates.
- Enhance traveler care and satisfaction; provide greater traveler security; reduce lodging spend per night; and improve program management and data collection.
Supporting Travel Policy
The Joint Travel Regulations (JTR) (par. 1265) requires travelers (Service members and civilians) TDY to a pilot site installation (for 30 or less days) to utilize government quarters, if available. If TDY to a pilot site city or metro area, travelers are directed to use DoD Preferred commercial lodging before booking other lodging options. If DoD lodging facilities or DoD P referred commercial lodging are available and a traveler chooses to stay in other commercial lodging, reimbursement is limited to the amount the Government would have paid if the traveler stayed in a DoD lodging facility or a DoD Preferred commercial lodging property.
This policy applies to travelers who are TDY to the following pilot locations:
- Charleston, SC - Joint Base Charleston
- Dayton, OH - Wright-Patterson Air Force Base
- Fort Lee/Petersburg, VA - Fort Lee (effective: January 1, 2016)
- Hampton, VA - Langley Air Force Base (effective: January 1, 2016)
- Newport News, VA - Fort Eustis (effective: January 1, 2016)
- Norfolk, VA - select area U.S. installations
- Quad City, IL - Rock Island Arsenal (effective: January 1, 2016)
- Saratoga Springs, NY - Naval Support Activity Saratoga Springs
- Seattle-Tacoma Airport area, WA
- Suffolk, VA
- Tampa, FL - MacDill Air Force Base
- Twentynine Palms, CA - Marine Air/Ground Combat Center
- York/Williamsburg, VA - Yorktown Facility (effective: January 1, 2016)
Not all of these locations currently have DoD lodging facilities available in DTS. DoD civilians are not required to use DoD lodging facilities when TDY to U.S. military installations until DoD lodging facilities at that location is available in DTS. Service members must check DoD lodging facilities availability. To determine if DoD lodging facilities is available at a pilot site, see the DoD Lodging Available in DTS listing.
Travelers with access to DTS are required to make lodging arrangements through the reservation module in DTS and should only contact their Commercial Travel Office to arrange commercial lodging when DTS is not available. Travelers should not contact their Commercial Travel Office for assistance booking DoD lodging facilities. If DTS is not available, travelers should book through www.dodlodging.net or contact the government lodging facility or reservation center directly.
Using DTS to Book Lodging
To facilitate policy compliance, DTS displays lodging options in a tabular format that guides travelers to directed lodging before displaying other lodging options. The system automatically includes a certificate of non-availability number in the authorization if DoD lodging is not available. DTS will limit lodging reimbursement when travelers decline available DoD lodging facilities or DoD Preferred commercial lodging when TDY to a pilot site.
For those TDY to non-pilot military installations, DTS will display DoD lodging facilities when available. Service members (when TDY to a military installation) are required to first use government quarters. At this time, this policy does not apply to civilians TDY to a non-pilot site; however, civilians are encouraged to use government quarters when available.
To learn more about the DTS functionality that supports the Integrated Lodging Program Pilot, refer to the DoD Integrated Lodging Program Pilot Guide.