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Integrated Lodging Program Pilot

In June 2015, the Department of Defense will launch a pilot of a new Integrated Lodging Program which includes preferred commercial lodging providers and integrates the ability to book government (DoD) lodging properties through the Defense Travel System (DTS).

The National Defense Authorization Act for FY15 (P.L. 113-291) authorized the Secretary of Defense to institute a government lodging program.  That authority allows the Secretary of Defense to require  both DoD civilian employees and members  to stay in government (DoD Lodging) or preferred commercial lodging while on official travel.  As a first step, the pilot will test the viability of an enterprise–wide commercial lodging program and direct travelers to use government (DoD Lodging) or preferred commercial lodging at select pilot locations. 

The DoD Integrated Lodging Program Pilot affords a tremendous opportunity to not only leverage the Department’s collective purchasing power, but also incorporate program enhancements that ensure a certain level of “duty of care” for its travelers.  The Integrated Lodging Program Pilot will:

  • Enable travelers to use DTS to find trusted lodging providers (government and preferred commercial).
  • Ensure travelers are staying in quality lodging facilities that are close to TDY locations; are protected from certain fees; and provide amenities at no additional cost with room rates below the established government per diem rates. 
  • Enhance traveler care and satisfaction; provide greater traveler security; reduce lodging spend per night; and improve program management and data collection.

Supporting Travel Policy

Pending official approval, the Joint Travel Regulations (JTR) will require travelers (Service members and civilians) TDY to a pilot site installation to first book government (DoD) lodging if available, and then preferred commercial lodging.  If TDY to a pilot site city or metro area, travelers are required to use preferred commercial lodging before booking other lodging options.  If government (DoD Lodging) or preferred commercial lodging at a pilot location is available and a traveler chooses to stay in other commercial lodging, reimbursement is limited to the amount the Government would have paid if the traveler stayed in either government (DoD Lodging) or a participating preferred commercial lodging property.  This policy will apply to travelers TDY to the following pilot locations:

  • Dayton, OH - Wright-Patterson Air Force Base
  • Saratoga Springs, NY -  Naval Support Activity Saratoga Springs
  • Charleston, SC - Joint Base Charleston  
  • Twentynine Palms, CA - Marine Air/Ground Combat Center 
  • Tampa, FL - MacDill AFB
  • Seattle-Tacoma Airport area, WA 
  • Norfolk, VA – All area U.S. installations

DTS Modifications

To facilitate policy compliance, DTS will be modified to display lodging options in a tabular format that routes travelers to directed lodging before displaying other lodging options.  The system will automatically include a certificate of non-availability number in the authorization if (DoD) lodging is not available.   DTS will limit reimbursement when travelers decline available government lodging or preferred commercial lodging when TDY to a pilot site. 

For those TDY to non-pilot military installations, DTS will display government lodging when available. Service members (when TDY to a military installation) are required, when directed, to first use government lodging.  At this time, this policy does not apply to civilians TDY to a non-pilot site; however, civilians are encouraged to use government lodging when available.

To learn more about the new DTS functionality that supports the Integrated Lodging Program Pilot, attend the L200 – DoD Integrated Lodging Program Pilot Look-Ahead distance learning class. To participate, log into TraX and go to the Training section to register for the class.

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