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Programs & Services > Allowances > Frequently Asked Questions > Travel Distance/Time by Privately Owned Conveyance (POC)

Travel Distance/Time by Privately Owned Conveyance (POC)
Frequently Asked Questions
Updated: 01 October 2014

  1. What is a POC/POA for TDY and PCS official travel?
  2. Are non-motorized POC/POA authorized for official TDY and PCS travel?
  3. What distance is a traveler required to drive in a day?
  4. How is travel distance/ time computed when traveling by POC/POA on Temporary Duty (TDY)?
  5. How is travel distance/ time computed when traveling by POC/POA on Permanent Change of Station (PCS)?
  6. What is the 800 miles round trip policy for official TDY travel?
  7. How to convert kilometer or nautical mile to regular/ statute mile to determine travel distance/time?


1. What is a POC/POA for TDY and PCS official travel?

A POC is any transportation mode actually used for the movement of persons from place to place, other than a Gov’t conveyance or common carrier. Included is a conveyance loaned for a charge to, or rented at personal expense by, the member/employee for transportation on PCS or TDY when such rental conveyance has not been authorized/approved as a Special Conveyance IAW JTR, par. 3320.  POC and POA (Privately Owned Automobile, includes pickup trucks and vans) definitions equally apply to official TDY or PCS travel.

NOTE: POV (Privately Owned Vehicle) is not the same as a POA or POC.

2. Are non-motorized POC/POA authorized for official TDY and PCS travel?

TDY: An employee/member may be authorized the use of non-motorized transportation mode (bicycle, etc.) by the AO; however, a mileage allowance is not authorized for the official travel (par. 2600). The AO may authorize reimbursement of transportation related expenses involving non-motorized transportation in the Gov’t’s interest NTE the most advantageous transportation mode cost per the AO determination.

PCS: Non-motorized transportation mode is not authorized for an employee; however, a member is authorized MALT for non-motorized transportation mode such as bicycle or hiking (i.e., Appalachian or Oregon Trails) between the authorized PDSs.

3. What distance is a traveler required to drive in a day?

There is no daily required driving distance described in the JTR. The regulations dictate what allowances maybe paid based on the AO's determination on whether use of a POC is in the Gov't's interest (never for personal convenience). When determining daily driving distance, travelers should consider a schedule necessary to meet order requirements. Consideration should always be given to mission requirements, traffic conditions, routing, weather conditions, and traveler safety.

4. How is travel distance/ time computed when traveling by POC/POA on Temporary Duty (TDY)?

The authorized travel days are calculated using 400 miles/day (based on the DTOD distance between the authorized points) for an employee or member if POC use is advantageous. Refer to JTR, par. 4700 for more information. One travel day is allowed for each 400 miles of official distance of ordered travel. If the excess distance is 1 or more miles after dividing the total official distance by 400, one additional travel day is allowed. When the total official distance is 400 or fewer miles, only 1 day of travel time is allowed. If POC use is for the traveler's convenience, the traveler is only authorized 1 travel day for each leg.

5. How is travel distance/ time computed when traveling by POC/POA on Permanent Change of Station (PCS)?

The authorized travel days are calculated using 350  miles/day (based on the DTOD distance between the authorized points) for an employee or member. 1 travel day is allowed for each 350  miles of official distance of ordered travel. If the excess distance is 51 or more miles after dividing the total official distance by 350, one additional travel day is allowed.

6. What is the 800 miles round trip policy for official TDY travel?

PDTATAC has determined that POC use on TDY is to Gov't advantage for TDY to official locations within 800 miles of the PDS (round trip) as determined by the DTOD (DoD) or from appropriate distance sources (non-DoD Services). The authority may be authorized at the command's discretion (never for personal convenience). See JTR, par. 4715 for more information.

7. How to convert kilometer or nautical mile to regular/ statute mile to determine travel distance/time?

One kilometer equals .62 statute or regular mile. To convert kilometers to miles, multiply the number of kilometers times .62 to get the equivalent number of miles. The equation for this would be Kilometers x .62 miles/km = Miles.
Example. To convert 84 kilometers to statute or regular miles, multiply 84 times .62 which equals 52 miles. The equation for this would be 84 km x .62 miles/km = 52 miles.
One nautical mile equals 1.15077945 statute or regular mile. To convert nautical miles multiply, the nautical distance times 1.15077945 to get the equivalent number of miles. The equation for this would be Nautical miles x 1.15077945 = Statute/Regular Miles.

Example. To convert 84 nautical miles to statute or regular miles, multiply 84 times 1.15077945 which equals 96 statute or regular miles.

 

     
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